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Intern Venue Protocol (m/f/d)

  • Standard
  • Berlin
  • Bochum
  • Duisburg
  • Düsseldorf
  • Essen
  • Hagen
  • Mühlheim an der Ruhr
  • Presence / Mobile
  • Fulltime

Job Advertisement

Become part of the Rhine-Ruhr 2025 Organising Committee (OC) team and help us to create an unforgettable FISU WORLD UNIVERSITY GAMES.
 
SUMMER CUM LAUDE*
A summer with distinction.
 
In 2025, the world will come to the Rhine and Ruhr region to celebrate sport, science and culture. Up to 8,500 athletes and officials from around 150 nations will compete in six cities for 12 days - in 18 different sports. Standards are set here - where the densest university landscape in Europe meets the most sports clubs in Germany, in one exceptionally sport-loving region. 
 
In short:
The perfect place for the FISU WORLD UNIVERSITY GAMES!
And the perfect place for you.
 
To strengthen our team, we are looking from 01 May 2025 or earlier for
 
Interns Venue Protocol (m/f/d)
 
In the implementing company of the Rhine-Ruhr 2025 FISU World University Games
Full-time / 40 hours per week / Compulsory or voluntary internship for 3-6 months
 
The Protocol functional area (FA) is responsible for protocol issues relating to key aspects of the Games. These areas include venue protocol services such as VIP hospitality, flag protocol requirements at venues and ceremony protocol.
 
There will be four Venue Protocol intern roles to cover the following city locations:
  • Berlin, Bochum, Duisburg, Essen, Hagen, and Mühlheim a.d. Ruhr
 
The role reports directly to the Manager Protocol and will be based in the allocated city location.

Specifically, your area of responsibility will focus on the following tasks:

  • Work with venue managers to coordinate finalisation of the layout, fit out and branding of VIP Hospitality areas
  • Liaise with FISU Relations and Stakeholder Management FAs in relation to OC VIPs and FISU Family members and relevant hospitality requirements
  • Manage the VIP hospitality lounge areas ensuring that the areas are kept to a high presentation standard
  • Prepare information about VIPs presenting medals and provide these details to the Medal Ceremonies FA well in advance of the presentation of medals
  • Manage last minute changes and amendments to medal presenters ensuring the medal ceremonies staff are made aware of these changes 
  • In conjunction with the venue medal ceremonies team, coordinate timing and schedules of VIP movement between VIP hospitality areas and medal ceremonies
  • Manage static flag placement and support venue teams in installation of flags at venues 
  • Support ceremonies teams with flag requirements for medal ceremonies 
  • Ensure that guidelines and procedures relating to VIP Hospitality services are implemented
  • Ensure that Protocol volunteers are provided with sufficient training and onboarding to respond to general Games information enquiries 
  • Train volunteers working in Protocol areas at venues
  • Work in collaboration with other functional areas to deliver on tasks as they relate to protocol events and activities within their appointed city
  • Other tasks as deemed relevant to the level of the position

Ideally you have the following skills and knowledge:

  • Enrolment at a college/university/vocational school, ideally in the fields of sports management, sports economics, event management or similar
  • Compulsory internship according to study regulations for a duration of 3-6 months or voluntary internship
  • Interest, fascination and enjoyment of sport and major sporting events
  • Strong communication skills
  • Open, friendly demeanour, team player
  • Structured way of working
  • Good knowledge of Office 365
  • Very good written and spoken English skills
 
We are a young and growing organisation in the heart of the Rhine-Ruhr innovation hub. You will play a key role in the Organising Committee in the successful planning and implementation of the FISU Games. 

Besides a unique team & great emotions, we offer: 

  • A varied & exciting job with room for creative ideas and your own creative freedom 
  • A dynamic & growing environment with an open & diverse corporate culture   
  • Short decision-making processes with teamwork at eye level   
  • Monthly Salary of 500€ (for a full-time internship)
  • Flexible working hours with the possibility of mobile working in the beginning of the internship
  • 24 days of leave per year
  • Access to a large network in the field of sporting events
 
We are more than just a regular sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.
 
We welcome all applications, regardless of gender, nationality, ethnic and social background, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally suitable. As an implementation company, we strive to specifically promote women for management positions. Women are therefore strongly encouraged to apply.

Sounds good? 

Then we should get to know each other!
 
Please send us your application documents (CV & letter of motivation) stating your earliest possible start date by 15.04.2025 via our application tool. For technical and organizational inquiries, you can reach us by email at careers@rhineruhr2025.com.
 
Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.