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Assistant Delegation Services (m/f/d)

  • Standard
  • Düsseldorf
  • Presence / Mobile
  • Fulltime

Job Advertisement

Become part of the Rhine-Ruhr 2025 Organising Committee (OC) team and help us to create an unforgettable FISU WORLD UNIVERSITY GAMES.
 
SUMMER CUM LAUDE*
A summer with distinction.
 
In 2025, the world will come to the Rhine and Ruhr region to celebrate sport, science and culture. Up to 8,500 athletes and officials from around 150 nations will compete in six cities for 12 days - in 18 different sports. Standards are set here - where the densest university landscape in Europe meets the most sports clubs in Germany, in one exceptionally sport-loving region. 
 
In short:
The perfect place for the FISU WORLD UNIVERSITY GAMES!
And the perfect place for you.
 
To strengthen our team, we are looking for the next possible date for a
 
Assistant Delegation Services (m/f/d)
 
In the implementing company of the Rhine-Ruhr 2025 FISU World University Games
Full-time / 40 hours per week / temporary contract until late summer 2025.
 
The position is part of Delegation Services. The Delegation Services functional area (FA) is the primary liaison for all delegations that will attend the Games. The Delegation Services Assistant is responsible for communication and liaison with delegations attending the Games. The role will also work closely with the Delegation Services Manager to assist in administrative tasks.

Specifically, your area of responsibility will focus on the following tasks :

  • In conjunction with other members of the Delegation Services team and according to the delegation communications plan, provide timely and efficient communication and information to delegations attending the Games
  • Respond to delegation questions and requests
  • Assist in preparation of information for delegation services for the Games delivery period. This includes planning and preparing information desks
  • Keep the OC informed of relevant delegation issues as they relate to the planning and preparation of the Games
  • Develop and update information on the online delegation portal
  • Assist with the planning and delivery of the daily Heads of Delegation Meeting. This includes preparation and management of questions
  • Work with the wider team to plan Games time communication (to delegations) via instant messaging
  • Liaise with other Games functional areas to ensure accurate and timely information is received from delegations to support overall operational planning
  • Support in volunteer training and onboarding
  • Maintain the delegation questions database 
  • Work in collaboration with other functional areas to deliver on tasks as they relate to delegations attending the Games
  • Other tasks as deemed relevant to the level of the position

Ideally you have the following skills and knowledge:

  • An academic degree in the area of sport/event management or international relations
  • Experience in working with international delegations attending a sporting event is an asset
  • Have an understanding of how functional areas interact in a multi-sport event environment to achieve common goals
  • Have an understanding of FISU and international university sport is desirable.
  • Be culturally and globally aware
  • Be motivated to ensure the delegation event experience is amazing
  • Have a high level of flexibility and be a self-starter
  • Be a person who strives to find a solution to challenges
  • Excellent communication and mediation skills
  • Be fluent in English. Additional language skills are an asset but are not required for the role
 
We are a young & growing organisation in the heart of the Rhine-Ruhr Innovation Hub. You will play a key role in the Organising Committee in the successful planning and implementation of the FISU Games.

Besides a unique team & great emotions, we offer:

  • A varied & exciting job with room for creative ideas and your own creative freedom 
  • A dynamic & growing environment with an open & diverse corporate culture   
  • Short decision-making processes with teamwork at eye level   
  • Remuneration based on TV L
  • Flexible working hours with the possibility of mobile working 
  • 30 days of leave per year
  • Access to a large network in the field of sporting events 
 
If the personal requirements fit, the job will be evaluated with the remuneration group TV L 8.
 
We are more than just a regular sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.
 
We welcome all applications, regardless of gender, nationality, ethnic and social background, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally suitable. As an implementation company, we strive to specifically promote women for management positions. Women are therefore strongly encouraged to apply.

Sounds good?

Then we should get to know each other!
 
Please send us your application documents (CV & letter of motivation) stating your earliest possible start date by 21.03.2025 via our application tool. For technical and organizational inquiries, you can reach us by email at careers@rhineruhr2025.com.
 
Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.