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Event Logistics: Warehouse Manager (m/f/d)

  • Standard
  • Duisburg
  • Düsseldorf
  • Presence / Mobile

Job Advertisement

Become part of the Rhine-Ruhr 2025 Organising Committee (OC) team and help us to create an unforgettable FISU WORLD UNIVERSITY GAMES.
 
SUMMER CUM LAUDE*
A summer with distinction.
 
In 2025, the world will come to the Rhine and Ruhr region to celebrate sport, science and culture. Up to 8,500 athletes and officials from around 150 nations will compete in six cities for 12 days - in 18 different sports. Standards are set here - where the densest university landscape in Europe meets the most sports clubs in Germany, in one exceptionally sport-loving region. 
 
In short:
The perfect place for the FISU WORLD UNIVERSITY GAMES!
And the perfect place for you.
 
To strengthen our team, we are looking for the next possible date for a
 
Event Logistics: Warehouse Manager (m/f/d)
 
In the implementing company of the Rhine-Ruhr 2025 FISU World University Games
Full-time / 40 hours per week / temporary contract until late summer 2025.
 
The position is located within the OC's Operations division. Division Operations provides the necessary infrastructure for the realisation of the FISU Games. This includes accommodation, catering, logistics, transport, including travel to and from the event, as well as the recruitment and administration of volunteers. Functional Area (FA) Logistics is responsible for the logistical planning and implementation at all competition & non-competition venues, including but not limited to shipping and receiving, inventory management and all furniture, fixtures and equipment required before, during and after the Games.  

Specifically, your area of responsibility will focus on the following tasks:

Before and after operational Phase: 
  • In cooperation with the Warehouse & Distribution Manager, further development and management of the warehouse and logistics management systems, including but not limited to 
  • Mapping of the individual RR25 supply chain processes & workflows in WMS, incl. reverse logistics at the end of the event
  • Testing and implementation of individual forms and guidelines for deliveries/orders, stocktaking, etc. 
  • Collaboration with Venue Logistics to finalise the procurement plan for FF&E (Furniture, Fixtures & Equipment) and ensure adequate storage space is available for appropriate materials when required
  • Supporting and contributing to other areas of FA Logistics as required:
    • Contribution to the development of training materials and other documentation for Event Logistics staff on site during Games Time (VLM, Volunteer, Logistics providers.
    • Implementation of strategic plans to fulfil the RR2025 sustainability commitments and targets
    • Support in managing the interfaces between logistics systems and other existing tools
 
During operational Phase: 
  • From April relocation to the FA Logistics/Central Warehouse headquarters (location: Duisport, City of Duisburg): and set-up of the infrastructure in the Central Warehouse (together with the logistics service provider), including MHE (Material Handling Equipment)
  • Management of the central warehouse:
    • Management of day-to-day operations in the warehouse and management of the logistics service provider (LSP) team together with the Warehouse & Distribution Manager
    • On-site management of the LOG team, consisting of Volunteers and Games Time staff
    • Optimising the existing warehouse processes as required
  • Planning, management, control and administration of the receipt, storage, distribution and replenishment of RR25 items/equipment in the central warehouse with corresponding adjustment of delivery and distribution plans based on current requirements
    • Organising and monitoring the proper execution of inventories and stock checks in the central warehouse 
    • Regular preparation of reports and statistics (incoming/outgoing status report, dead stock report, etc.)
  • Active participation in the management of reverse logistics and liquidation of the individual logistics centres at the venues in all regions in cooperation with Venue Logistics 
    • Post Games inventory in the central warehouse
    • Support in the liquidation of stock in the central warehouse

Ideally you have the following skills and knowledge:

  • Completed studies and/or certifications in the fields of event management, sports management, logistics/supply chain management or comparable qualifications
  • Experience in the organisational planning and implementation of events of a similar size, ideally in the multisport sector
  • Professional experience in the operational logistics business, in the shipping/warehouse area, ideally in a (multi-)sporting event
  • Ability to quickly process information from spreadsheets and other tools
  • Very good organisational skills and experience in handling several tasks at the same time
  • Very good communication skills in German and English
  • Leadership skills and ability to work effectively in groups of people from other departments and at different levels of the matrix organisation with a diverse workforce, including Volunteers and temporary/contract workers
  • Hands-on mentality 
  • Profound user skills in MS Office, especially Excel
  • Experience with databases and ERP systems is an advantage
  • Class B driving licence, valid in Germany
  • Forklift licence an advantage
 
We are a young & growing organisation in the heart of the Rhine-Ruhr Innovation Hub. You will play a key role in the Organising Committee in the successful planning and implementation of the FISU Games.

Besides a unique team & great emotions, we offer: 

  • A varied & exciting job with room for creative ideas and your own creative freedom 
  • A dynamic & growing environment with an open & diverse corporate culture   
  • Short decision-making processes with teamwork at eye level   
  • Remuneration based on TV L
  • Flexible working hours with the possibility of mobile working 
  • 30 days of leave per year
  • Access to a large network in the field of sporting events 
 
If the personal requirements fit, the job will be evaluated with the remuneration group TV L 11.
 
We are more than just a regular sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.
 
We welcome all applications, regardless of gender, nationality, ethnic and social background, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally suitable. As an implementation company, we strive to specifically promote women for management positions. Women are therefore strongly encouraged to apply.

Sounds good? 

Then we should get to know each other!
 
Please send us your application documents (CV & letter of motivation) stating your earliest possible start date by 30.01.2025 via our application tool. For technical and organizational inquiries, you can reach us by email at careers@rhineruhr2025.com.
 
Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.